Let’s face it: managing time effectively is hard. Unexpected events and bad habits turn days into a chaotic succession of out-of-control events.
Even if you give it your all, there are days when your to-do list seems to slip away and take you with it.
It’s normal—we’ve all been there. But time management apps can help you handle countless daily tasks.
That acclaimed multitasking doesn’t work. On the contrary, it drains your energy: it’s better to devote the right attention and space to each activity.
Having a clear idea of how to structure your day is the first step toward calm, stress-free management of your daily schedule.
And if technology can also come to your rescue with useful apps to download and boost productivity, why not take advantage of it? They’re useful, easy to use, and free.
No more Post-its scattered around the house, notes stuck on the fridge and in planners, or compulsively hunting for loose sheets with incomprehensible scribbles.
It’s time to take control of your time. But with so many apps to choose from, how do you know which one to use?
A lot depends on your needs, choosing the solutions that best suit your habits, and the online form you feel most in tune with.
Here are 5 time management apps that can help you improve your productivity and carry the activities waiting for you all the way to the finish line. Give meaning to your tasks, organize tasks, and achieve your goals.
App to organize tasks:
Evernote
Are you the type who makes lists, or does your work require you to write, write, write all day long?
Evernote allows users to create, edit, and manage notes and documents, syncing them simultaneously across all selected devices. Imagine, for example, that you had a great idea on the subway.
Instead of writing it on a random scrap of paper or retyping it into a note on your phone, Evernote lets you sync your smartphone with your computer, ready to be processed when you get back to the office. Available for Android | iOS
Trello App
One of the best to-do list apps. It only took a few minutes of testing to understand why: it offers the perfect balance between power and simplicity. Not to mention that the app itself is beautiful and works very well.
With more than 50 million users, Trello makes it easy to get a clear overview of everything on your to-do list. Adding a task takes just a few seconds with the quick-add option, and you can even set up recurring tasks to help you build habits.
You can keep activities organized with sections and subtasks, adding deadlines to ensure tasks are completed on time.
The task organizer app also lets you set priorities to highlight the most important tasks and pin tasks to keep them at the top. Fast, easy, and highly interactive, the version is also available for iOS and Android .
Asana App
Founded in 2008, Asana is an app created to help teams organize, track, and manage their work projects and tasks.
It’s ideal for teams that need to collaborate on task lists, but you can also use it for your personal tasks if you like the app’s features and functionality.
One of Asana’s biggest strengths is that it offers several ways to organize and view activities. You can use the board view to organize tasks like sticky notes, moving them from one category/stage to another as you progress through the project.
You can also view them in list, timeline, or calendar format, depending on your preference.
In Asana, you organize your work into projects, breaking your task list into separate tasks to make management easier.
Add subtasks to any task to break it down even further, and assign those tasks to team members so it’s clear who is responsible for what. You can also add dependencies and due dates to your assignments.
The notification system is also useful, as it sends automatic updates about projects, conversations, and activities you’re involved in to your Asana inbox.
You can also set up notifications to receive these updates by email. Asana syncs your activities between desktop and mobile apps, while also allowing access to the platform through the browser. Available for Android | iOS
Google Tasks App
If you’re looking for a simple and practical solution for your task lists, Google Tasks is the right place. This app is ideal for anyone who already uses Google apps as part of their workflow, especially Gmail and Google Calendar.
If you’re feeling a little overwhelmed by all the features and functionality of other apps to organize your day, the simplicity of Google Tasks may appeal to you.
You can quickly add tasks, deadlines, lists, and subtasks. However, there’s not much more you can do, which can be convenient for those who just want something simple and easy to use.
With Google Tasks, you can easily add tasks from your email or calendar to your task list. You’ll also be able to view, update, and check your tasks every day in Google Calendar.
You can also add a time to a task, and it will appear on your calendar with that time blocked out for you. This feature saves time and avoids the hassle of switching between apps, since you can see all your activities directly on your calendar.
Monday.com
Monday.com is an open platform where anyone can create their own tools to manage all aspects of their work and business.
The visual, easy-to-use interface includes building blocks such as apps and integrations, allowing teams to build or customize the platform.
Although Monday is more dedicated to pure project management and from a teamwork perspective, it can be a valid solution thanks to the simplicity of an easy-to-use platform combined with more complex features.
Above all, the customization component adds that “do it yourself” touch that never hurts anyone.
With a variety of productivity features such as time tracking, integrated card, automatic notifications, workflow automation, dependencies, multiple views, and calendar integration, teams (or families) can achieve better and faster results at every stage of their projects.
